{"id":2433,"date":"2006-02-16T15:49:00","date_gmt":"2006-02-16T15:49:00","guid":{"rendered":"https:\/\/blogs.msdn.microsoft.com\/heaths\/2006\/02\/16\/fast-searching-in-public-folders\/"},"modified":"2006-02-16T15:49:00","modified_gmt":"2006-02-16T15:49:00","slug":"fast-searching-in-public-folders","status":"publish","type":"post","link":"https:\/\/devblogs.microsoft.com\/setup\/fast-searching-in-public-folders\/","title":{"rendered":"Fast Searching in Public Folders"},"content":{"rendered":"

I respond to a lot of questions answered on an internal alias for Windows\nInstaller support, some of which inspire posts on my blog. That alias is also\narchived in a public folder on our corporate\nExchange<\/a> server so there is a vast\ntreasure trove of information for reading – far too much to use\nOutlook<\/a>‘s\nbuilt-in search.<\/p>\n

For those also in an environment where public folders exist in Exchange full\nof information, there are many ways to find information quickly. I prefer to use\nWindows Desktop Search<\/a>. To set this up, follow these instructions:<\/p>\n<\/p>\n

    \n
  1. Switch to Outlook’s Folder List.<\/li>\n
  2. Expand Public Folders<\/b> and find the folder you want indexed.<\/li>\n
  3. Right-click the folder and click Add to Favorites…<\/b>.<\/li>\n
  4. Set any options or rename the favorite and click the Add<\/b> button.<\/li>\n
  5. Right-click on Public Folders<\/b> and click Properties for “Public\n\tFolders”…<\/b>.<\/li>\n
  6. Click the Advanced…<\/b> button.<\/li>\n
  7. Click the Advanced<\/b> tab.<\/li>\n
  8. Check Use Exchange Cached Mode<\/b> and Download Public Folder\n\tFavorites<\/b>.<\/li>\n
  9. Click OK<\/b> to close the Advanced property sheet.<\/li>\n
  10. Click OK<\/b> to close the Properties property sheet.<\/li>\n
  11. Select your favorite folders or otherwise synchronize your client to\n\tdownload all items. This can take quite some time and is not recommended\n\tover remote connections.<\/li>\n
  12. Download<\/a> and install Windows Desktop Search if not installed already.<\/li>\n
  13. Open the Windows Desktop Search property sheet. You can do this\n\tcurrently in the following ways:<\/li>\n<\/ol>\n
      \n
    • Click in the task bar search box, click the MSN logo in the lower-left\n\tcorner, and click Desktop Options<\/b>.<\/li>\n
    • With Internet Explorer or Windows Explorer, click on the MSN logo on the\n\tleft side, and click MSN Search Toolbar Options<\/b>.<\/li>\n<\/ul>\n
    • Click on the Desktop Search<\/b> tree node.<\/li>\n
    • Select Custom folders and e-mail locations<\/b>.<\/li>\n
    • Click the Browse<\/b> button.<\/li>\n
    • Expand My Email<\/b>, then Outlook<\/b>, and check Public Folders<\/b>.<\/li>\n
    • Click OK<\/b> to close the Browse dialog.<\/li>\n
    • Optionally, click Rebuild Index<\/b> to rebuild the index now. This\n\tcan slow your machine’s performance.<\/li>\n
    • Click OK<\/b> to close the Desktop Search properties.<\/li>\n

      You can now force a rebuild of the index or wait a while for the index to get\nbuilt when your machine is idle. When finished you should be able to find mail,\nposts, and attachments from any favorites you have selected very quickly.<\/p><\/p>\n","protected":false},"excerpt":{"rendered":"

      I respond to a lot of questions answered on an internal alias for Windows Installer support, some of which inspire posts on my blog. That alias is also archived in a public folder on our corporate Exchange server so there is a vast treasure trove of information for reading – far too much to use […]<\/p>\n","protected":false},"author":389,"featured_media":3843,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[29],"class_list":["post-2433","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-personal"],"acf":[],"blog_post_summary":"

      I respond to a lot of questions answered on an internal alias for Windows Installer support, some of which inspire posts on my blog. That alias is also archived in a public folder on our corporate Exchange server so there is a vast treasure trove of information for reading – far too much to use […]<\/p>\n","_links":{"self":[{"href":"https:\/\/devblogs.microsoft.com\/setup\/wp-json\/wp\/v2\/posts\/2433","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/devblogs.microsoft.com\/setup\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/devblogs.microsoft.com\/setup\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/devblogs.microsoft.com\/setup\/wp-json\/wp\/v2\/users\/389"}],"replies":[{"embeddable":true,"href":"https:\/\/devblogs.microsoft.com\/setup\/wp-json\/wp\/v2\/comments?post=2433"}],"version-history":[{"count":0,"href":"https:\/\/devblogs.microsoft.com\/setup\/wp-json\/wp\/v2\/posts\/2433\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/devblogs.microsoft.com\/setup\/wp-json\/wp\/v2\/media\/3843"}],"wp:attachment":[{"href":"https:\/\/devblogs.microsoft.com\/setup\/wp-json\/wp\/v2\/media?parent=2433"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/devblogs.microsoft.com\/setup\/wp-json\/wp\/v2\/categories?post=2433"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/devblogs.microsoft.com\/setup\/wp-json\/wp\/v2\/tags?post=2433"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}